Road Blocks to Creating Your Contingency Plan
Why Everyone Needs Help Creating a BC/DR (Contingency) Plan
Creating a contingency plan is a huge undertaking. It’s a major project for any company, small or large. It’s a major project for any company, small or large; an integration effort which requires a large amount of time from experts across the company and often outside the company, including executives, managers, staff, vendors and consultants.
While creating a contingency plan for a large health care provider I realized part of the problem is psychological. The decision makers were struggling to start the project, even though they clearly understood the need to have a contingency plan. Just like understanding the 5 stages of grief helps us deal with a significant loss in our lives, I thought maybe a list of the road blocks would help "step" leaders and team members through their reluctance of creating a contingency plan. Maybe I should rename this "The Five Stages of Contingency Planning Procrastination".
Based on my observations, here are the top road blocks to creating a contingency plan.
- We are forced to face the reality of a crisis or disruptive action in our lives.
- Pulling our heads out of the sand is scary.
- It forces the issue of death; ours, people we care for and our business/livelihood.
- Swift massive disruptions in our lives are frightening.
- It is a large complex integration effort that requires substantial resources.
- Which means it is difficult to organize.
- The all-encompassing aspect makes it difficult to get our arms and head around it.
- Therefore we are not confident of the amount of effort and time required.
- We must admit we can’t do it alone.
- We often have to seek and find expert advice and assistance.
- It incites holistic confusion.
- We don’t know where to start.
- We don’t know what we don’t know.
- Difficult to justify until there is a disruptive event.
- By documenting policies and procedures, utilizing technology that simplifies operations and recovery, and prioritizing what's important to keep the doors open, we actually improve daily operations.
- We don't recognize that the process of creating a contingency plan forces us to review and improve the company’s strategy and operations to improve overall company performance.
- It is an insurance policy, and we all love to buy insurance!
- Insurance as a “necessary evil” and we tend to procrastinate buying it because “I am reliable and careful”.
- Why waste time on something we may never use.
If you don't have a contingency plan for your business, you should start now. Here's a simple outline to help you get started.
Robert Felps has created business continuity and disaster recovery plans (contingency plans) for single doctor healthcare practices to multi-billion dollar healthcare companies. His latest effort has been a ready to use Contingency Plan for the healthcare industry. It is a plan that takes about 16 hours to update and be usable, as opposed to the standard 140+ hours to create a plan youself starting with a template. For more details visit Third Rock's BC/DR page or contact Third Rock at firstname.lastname@example.org.